Account Receivable Manager

Hypertec Systems is a global technology provider that specializes in the delivery of integrated hardware and software solutions, IT maintenance, professional services and healthcare-related solutions.

Job description
The Accounts Receivable Manager ensures effective and efficient processing of accounts receivable functions, including cash management, credit risk analysis, collection process and customer service. He organize, support, lead and direct the work of the Accounts Receivable team to achieve goals.

The Accounts Receivable Manager will be responsible for:

ACCOUNTS RECEIVABLE & COLLECTION

• Monitoring the Accounts Receivable portfolio for trends and warning signs
• Coordinating collections process to ensure proper sending of follow-up inquiries and negotiating with past due accounts.
• Maintain good relationships with the sales department & communicate any collection issues on their respective accounts. Request their intervention when required in accordance with the collection procedure.
• Communicate/escalate collection & credit concerns to higher management
• Referral of accounts to credit insurance for claims, third party collection agency or legal action.
• Managing and ensuring the accuracy and timeliness of weekly AR aging and collection status reports.

CREDIT

• Determine, set-up & document customers credit lines as per our credit policy & obtain security interests when necessary.
• Monitor, review/recommend credit limits to increase/decrease, suspend/reinstate credit privileges in compliance with our corporate credit policy & credit insurance contract.
• Monitor customer credit lines hand in hand with the sales department to keep an acceptable level of risk according to our credit policy.
• Review, monitor credit insurance of our customer’s portfolio.
• Control bad debt exposure & ensure an adequate allowance for doubtful accounts.

CASH RECEIPTS

• Maintain a strong cash flows through efficient collections in accordance with collection procedures.
• Prepare monthly cash flows projection
• Manage & ensure that all cash receipts are processed & entered in the accounting systems in a timely manner.
• Manage relations with Banks in regards to incoming payments.
• Monitor any returned payments & review credit lines if necessary.
• Manage Intercompany transactions for incoming payments, validation & reconciliation.
• Manage credit card processing platforms such as Moneris, Cybersource.
• Manage AR month-end closing processes to ensure compliance and that deadlines are met.

CUSTOMER DATABASE MAINTENANCE

• Ensure that all new customer accounts creation & modification are in compliance with the procedures.
• Keep customer’s information accurate and up to date. Process regular reviews, clean-up and updates of the databases.
• Maintain effective electronic filing systems.
• Ensure the confidentially of all customer’s information.
• Audits methods and procedures of accounts creation, modifications and reviews to improve data quality.

GENERAL ACCOUNTING

• Process, reconcile, review and monitor multi-currency accounting entries in an inter-company environment.
• Assist with various aspects of monthly & yearly closing.

REPORTING & AUDITS

• Create financial reports relating to accounts receivable function and status of accounts.
• Maintain accurate records

PROCEDURES

• Audits methods and procedures of accounts receivable function to improve efficiency and effectiveness in compliance with company’s strategic orientation.

Job Requirements/Qualifications

• 4-6 prior related experience
• University Degree or College Diploma would be an asset
• CCP Designation or related courses would be an asset
• Proficient computer skills with Word, Excel, and Outlook
• Strong detail orientation and accurate data entry skills.
• Effective time management skills with the ability to manage multiple priorities.
• Ability to effectively communicate with his superiors, to bring certain issues to their attention or to escalate issue when required
• Effective delegation skills, proper use of resources
• Ability to identify priorities
• Excellent communication skills, both verbal and written
• Strength in negotiation and organizational skills
• Professional manner, customer care focus and strong interpersonal skills
• Bilingual (French and English both verbal and written) Spanish would be an asset
• Ability to work independently, while supporting team initiatives/objectives and meeting deadlines.
• Superior problem solving, analytical and reconciliation skills.

Start date
As soon as possible

Application
Please submit your candidacy by email or fax (514-745-0937) BEFORE September 1st, 2015.

ATTENTION: Human Resources