Administrative Assistant

Position description:

The Administrative Clerk is responsible for providing administrative services in order to ensure effective and efficient operations.

Responsibilities:

The Administrative Clerk reports to the Senior Administrative Officer and is responsible for providing administrative services. Providing these services in an effective and efficient manner will ensure that operations are maintained in an effective and efficient manner.

Main Activities:

• Type correspondence, reports and other documents
• Data entry
• Sending emails
• Donor relations
• Maintain office files
• Open and distribute the mail
• Meetings
• Coordinate office repairs
• Prepare documents and reports on the computer
• Greet and assist visitors
• Answer phones
• Direct calls and respond to inquiries
• Help administrate the in-office workers
• Perform other related duties as required

Education:

Degree in administration and /or relevant professional experience

Requirements:

• Ability to work under pressure
• Bilingual
• Familiarity with, or ability to adapt to a non-profit sector working environment
• Familiarity with Microsoft Word and Excel
• Excellent communication and interpersonal skills
• Critical and analytical skills
• Dynamic, perseverant and autonomous
• Ability to collaborate with different groups and to communicate ideas effectively
• Motivation to promote SPA Canada’s programmes and campaigns
• Commitment to SPA Canada’s objectives and values

Work Environment:

• The working hours are between 9h30 to 17h30 with 1h00 Lunch break
• The Working environment is office work
• The physical demands are representative of those that must be met by a worker to successfully perform the essential functions of this work.
• The work environment characteristics are representative of those a worker encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary:

This is a volunteer unpaid position but it is a great opportunity to gain visibility. Want to help? Send an email to rh@spacanada.org and titled: Administrative Assistant.