Administrative Assistant, Operations

Role and responsibilities:

The Administrative Assistant will work under the supervision of the Vice-President, Operations. His/her main responsibilities will include:

• Produce various documents required by sector members (presentations, reports, letters, emails, etc.)
• Carry out project follow-ups especially with Microsoft Project
• Provide administrative support when team members participate in special projects
• Perform document collection
• Organize meeting logistics
• Monitor and update management indicators for each unit and service
• Organize the sector’s business travels
• Verify invoices before submition to accounts payable, for payment
• Respond to requests from external consultants (invoicing, payments, various reservations, document preparation, etc.)
• Manage the sector’s daily logistics (mail, scanning, photocopying, office supplies, etc.)
• Perform other tasks related to the position (filing, sorting, verification and processing of various forms, check requests, etc.)

Key skills:

• Very good oral and written communication skills
• Versatility and strong teamwork abilities
• Ability for multi tasking
• Planning and organization skills
• Sense of initiative, rigour and autonomy
• Flexibility and adaptability

Required qualifications:

• DEP
• Minimum 5 years experience
• Experience in pharmaceutical industry
• Regulated environment experience ISO « GxP » (following the guidelines of quality and best practices), an asset
• Bilinguism french and english (oral and written)
• Excellent knowledge of Microsoft Office (Word, Excel, Project, Powerpoint, Outlook)

We offer a competitive salary with a whole range of fringe benefits. This permanent full-time position is available immediately.

If you are interested and have the required qualifications, send us your resume.