Project Administrator

DUTIES

• Fully functional with use of video/teleconferencing systems, preferably WebEx system;
• Fully functional with organizing and coordinating meetings including management of invites and room reservations;
• Effective meeting management and administration include meeting setup/takedown, management of meeting equipment;
• Strong meeting note taking and meeting minutes preparation skills with demonstrated ability to balance speed, level of details and accuracy of information;
• Fully functional with use of MS office product suite, specifically use of Outlook, Work, Excel and PowerPoint;
• Demonstrated ability to leverage advance MS office features such as formulas, pivot tables, or macros to develop dashboards or reports;
• Strong understanding of document management, versioning, archiving practices;
• Fully functional with use of MS project 2010/2013, including add/change/remove WBS line items;
• Ideally experienced in information management and/or library management field.

Preferable to have at least 5 years of progressive and successful project administration experience, including experience with technology and information management projects; project administration experience in the Government of Canada. In particular, experience with:

• video/teleconferencing systems, preferably WebEx;
• organizing and coordinating small and large meetings involving onsite and virtual attendees;
• managing meeting setup/takedown; managing/trouble-shooting meeting equipment;
• producing and distributing meeting notes/minutes promptly and accurately;
• MS office suite of products;
• Creating formulas, pivot tables, and macros from MS office products to develop dashboards or reports;
• MS project 2010/2013, including adding/changing/removing WBS line items.

MANDATORY CRITERIA (resource must have the following)

Must meet the Minimum Mandatory Qualifications as per THS, Annex “C” of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html

Minimum 2 years’ experience using Flightscape Insight Analysis and Animations