Project control officer - PCO

Our client, a company whose mission is to manage, operate and maintain various transport infrastructures, whose activities are divided into engineering, construction and maintenance operations is currently seeking, for a project control officer - PCO.

Nature of position

Under the supervision of the Manager, budgets and management information, you will have as main mandate to support the projects directors and collaborate with the coordinators as well with the disciplinary officers by monitoring the costs, scope, baseline schedule and baseline budget for assigned projects. You will act as an expert assistance to the projects director and their teams for their monitoring and control tasks by using existing tools and developing support tools as needed. You will be called to work on optimization and development projects and help implement new procedures and work methods to ensure management information is regularly updated. In addition, you will contribute to the information and data received analysis and anticipate issues and trends while proposing solutions. As such, you will :

• Work closely with the project and planning teams to implement project plans, specifically the project baseline schedules and budgets (Baseline);
• Apply the existing project planning and monitoring process and issue recommendations for use based on best practices and the Corporation’s context ;
• Ensure documentation quality by adhering to the prevailing project management methodology and standards ;
• When asked by the Director, Projects, attend kick-off, follow-up and close-out meetings related to projects and/or contracts and ensure that budget and monitoring records are archived in accordance with the Corporation’s current procedures ;
• Support the Project Director to monitor the work progress and budgets of prefeasibility studies and projects according to standards to identify trends and/or imminent risks ;
• Support the sector leads, coordinators, and the Project Director by regularly tracking activity progress and the budget status of assigned projects to verify that they are being completed according to the baseline schedule and baseline budget and while ensuring quality and the satisfaction of internal clients ;
• Regularly update different registers ;
• In close collaboration with the coordinator, help prepare requests for changes to the project ;
• Enter activity progress reports and contract financial status reports into the SAP system or ensure quality if these reports are provided by a third party ;
• Update the project schedule using existing tools ;
• Help produce accountability documents for senior managers related to projects and major work ;
• Produce exception reports using existing project-based management systems/tools ;
• Help optimize tools that support the control of contract management ;
• Help analyze project-related risks ;
• Suggest and/or carry out project monitoring tasks ;
• Support the Director with project monitoring using key performance indicators and dashboards ;
• Provide and ensure support for sector leads in relation to their contract management with respect to the use of different project management tools ;
• Collect and compile data on costs and prepare regular and special reports, when required, for the monitoring committees ;
• Help the sector leads, coordinators and project directors track cost changes in order to identify, measure and qualify variances in relation to the project’s baseline budget and the approved corporate budget plan ;
• Seek funds if required and prepare budget transfers as needed, in collaboration with the Finance team ;

Required qualification

• Bachelor degree in administration, engineering, information technology, project management or any other relevant training ;
• Minimum 10 years of relevant experience, including 5 years in cost control ; ;
• Excellent proficiency of the Microsoft Office suite (advanced Excel, intermediate PowerPoint) ;
• Knowledge of project management and budget tracking/control principles ;
• Excellent knowledges of PMBOK (PMP certification an asset) ;
• Knowledge of SAP Business by Design (project management module) (an asset) ;
• Knowledges of MS-Project and Project Web Application (PWA) (an asset) ;
• Demonstrate interpersonal and teamwork skills ;
• Show analysis and synthesis skills, thoroughness and discipline ;
• Influential leadership ;
• Illustrate organizational skills and effective time and priority management ;
• Ability to communicate in a clear, concise and effective manner with stakeholders at different seniority levels ;
• Show independence, diplomacy and ability to adapt to change ;
• Proficiency in French and English (spoken and written).

Education / training

Bachelor in business administration , Bachelor in civil engineering , Bachelor in computer science

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